We take the privacy of your data very seriously. All data captured will be used and held in accordance with the requirements of the Data Protection Act 1998. We do our best to protect your privacy by using security technology appropriately. We make sure we have appropriate security measures to protect your information and we make sure other organisations we ask to provide a service for us have appropriate security measures.

What information do we collect?

You enter your name, email and password into this website in order to register.

Completing your profile
You can populate your community profile so other registered members can gain a clearer understanding about who you are and your role in physical education. To protect your privacy, we don’t ask you to enter your address or telephone number and we never display your email address or password. You have complete control of which elements of your profile you wish to enter. You also have the option to make your profile private so that other members can’t see it.

Updating your personal information
If you would like to change your details at any point, you can edit your profile online on your profile page.

Private messaging
Private messages via PE Core Activities cannot be accessed by other members or the moderators. The administrator may review private messages if problems arise (for example, if members are reported as spamming via private messaging.)

How do we use your information?

We display your profile to other members so they can get to know more about you. You have the option to make your profile private so that other members can’t see it. We won’t however ever display your email address. As we don’t collect contact information such as address and telephone number, we can’t display these either. We collect different types of information for five main reasons:

  • providing you with a personalised community experience
  • helping us manage and improve the community
  • conducting market research on products and services for teachers dealing with your enquiries and requests
  • marketing products and services, if we have your permission to do so.

Use of children’s data

We do not knowingly collect or store any personal information about children under the age of 16. If a parent or guardian becomes aware that his or her child has provided us with Personal Information without their consent, he or she should contact us. If we become aware that a child under 16 has provided us with Personal Information, we will delete such information from our files.

Protecting your OWN privacy

Do not post overly personal information like your phone number, address, age, or any other overly personal info.

Protecting the privacy of people featured in the content you share

Do help to respect the privacy of the people who feature in any video or picture you submit by avoiding mentioning peoples’ names or any other personal information such as contact address, email etc. We expect you to follow the NSPCC’s guidance when it comes to posting videos and images that feature children. You can read more about this in the Protecting Children Section in the Participation Guidelines.

What will you receive from us?

We may send you four different types of emails.

  • Notification emails: you will receive an email to let you know someone has responded to your post for example. You have the option to stop receiving this email by turning off notifications in your profile preferences.
  • Group daily activity email: this email provides a summary of all activity that has occurred in the last 24 hours in the groups you have joined. You can turn this off by clicking ‘Stop Daily Activity Email’ in each group.
  • Announcements: Occasionally, our Community Manager will email you with an important message about the community.
  • Promotional emails: if you wish, you can opt-in to receive promotional emails from Coachwise Ltd about products we think you may be interested in.

If at any point you would like to opt-out of receiving communications from us, please contact the Community Manager at Contact Us. You can also write to: Community Manager Coachwise Ltd, Chelsea Close, Off Amberley Road Armley, Leeds LS12 4HP

Sharing Data

We will not share your data with third parties unless we are obliged to disclose personal data by law, or the disclosure is ‘necessary’ for purposes of national security, taxation and criminal investigation, or we have your consent.

Other Websites

Our website may contain links to other websites that are outside our control and are not covered by this Privacy Policy. If you access other sites using the links provided, the operators of these sites may collect information from you that will be used by them in accordance with their privacy policy, which may differ from ours.

Subject Access Requests

You have the right to see what personal data we hold about you. You can view all the data you enter in your online profile. To obtain a copy of all the personal information Coachwise Ltd holds about you, please write to us at: Community Manager Coachwise Ltd Chelsea Close, Off Amberley Road Armley, Leeds LS12 4HP Please note that we reserve the right to charge a fee of up to £10 for any such request.

Internet-based Transfers

Given that the Internet is a global environment, the collection and processing of personal data involves the transmission of data on an international basis. This means for instance that data you pass to us may be processed or stored outside the European Economic Area, although the data will always be held securely. By communicating electronically with us, you acknowledge and agree to our processing of personal data in this way.

Use of Cookies

A cookie is a small piece of information sent by a web server to a web browser, which enables the server to collect information from the browser. Find out more about cookies on www.allaboutcookies.org. Our use of cookies allows us to present you with a personalised version of the site. Our cookies aren’t used to identify you personally. They’re just here to make the site work better for you.  Most websites do this.

Cookies improve things for you by:

Remembering settings, so you don’t have to keep re-entering them whenever you visit a new page. Remembering information you’ve given so you don’t need to keep entering it. Measuring how you use the website so we can make sure it meets your needs. Most browsers will allow you to turn off cookies. If you want to know how to do this please look at the menu on your browser, or look at the instruction on www.allaboutcookies.org. Please note however that turning off cookies will restrict your use of our website. The site also uses third party software that stores cookies on your computer.

Name Owner What does it do?
_utma Google Analytics This randomly generated number is used to determine unique visitors to our site
_utmb Google Analytics This randomly generated number works with _utmc to calculate the average length of time users spend on our site
_utmc Google Analytics This randomly generated number works with _utmb to calculate when you close your browser
_utmz Google Analytics This is a randomly generated number and information about how the site was reached (e.g. direct or via a link, organic search or paid search)

You can opt out of Google Analytics cookies by visiting this page on Google. By continuing to use this site you are agreeing to the use of cookies detailed above.

Changes to the Privacy Policy

Please note that this privacy policy is subject to change from time to time. It was last reviewed June 2015. Should we choose to change our privacy policy, we will post the changes here. Where the changes are significant, we may email registered users with new details. If you have any requests concerning your personal information or any queries with regard to these practices please contact the Community Manager at [email protected]